Universal English Application Form

ONLINE APPLICATION FORM

Who is making this application?

Please let us know whether you are a student or an agent

I am a student applying to study at Universal English

I am an Agent applying on Behalf of the student

STUDENT DETAILS

Given Name

Family Name

Gender:

Male

Female

Other

Date of Birth

Country of Birth:

City of Birth:

Nationality:

Current Address:

Country/Region

Address

City

Zip / Postal code

Applicant's Email

Applicant's Mobile No:

Passport No:

Passport Expiry Date:

Upload Passport

First Language

English Level

EMERGENCY CONTACT/NEXT OF KIN

Emergency Contact Name

Emergency Contact Relationship

Emergency Contact Mobile No

VISA HISTORY AND INFORMATION

Has the applicant ever applied for an Australian visa?

Yes

Current Location:

Onshore

Offshore

MEDICAL CONDITION / SPECIAL NEEDS

Does the applicant have a disability, impairment, or long-term medical condition that may affect their studies or learning?

Yes

If yes, please provide medical documentation from a relevant treating professional detailing the impact of your condition on your ability to meet academic demands. Please see our Health and Safety Policy.

OVERSEAS STUDENT HEALTH COVER (OSHC)

Would the applicant like UE to arrange their health insurance (OSHC) with BUPA?

Yes

COURSE DETAILS

Timetable Information: All ELICOS students must complete an online placement test on the first day of the course. Orientation takes place on the Monday of the course commencement day at 9 AM, applicable to both morning and evening timetables. This test will help us assess students' English proficiency and allocate them to a class that best fits their abilities.

On orientation day, students will undergo a speaking test with the teacher and can select between the morning and evening timetables. The offer letter will not specify the timetable.

Select Course

Course Start Date:

Would you like to apply for a 2nd course?

Yes

1. Applicant may be required to complete the UE Placement Test if they are applying for a packaged course.

2. The Cambridge courses are not being offered at the moment.

STUDY BREAK/HOLIDAY

UE recommends including a 2-week break in your enrolment after every 12 weeks of study

Would the applicant like UE to arrange it?

Yes

FURTHER STUDIES IN AUSTRALIA

Is the applicant applying for further academic studies in Australia?

Yes

UE REPRESENTATIVE/AGENT INFORMATION - Please provide the details of the agent you would like to represent you. (If Applicable)

Agency Name

Agent Name

Agent Email

Agent Phone/Mobile No 2:

PAYMENT

Please confirm who will be responsible for the total payment of this enrolment by selecting an option below:

Agent

Student

Agent and Student (please provide details)

Applicant/Agent would pay:

The Full Fees

Payment Plan

Is the applicant a sponsored student?

Yes

Additional Documents:

Please upload any additional documents:

DECLARATION

I confirm that I have read, understood, and agreed to be bound by UE’s International Admissions Policy and Procedure, which can be found at Universal English - Policies, Procedures & Forms

Student Signature

Date Student Signed

Signature of parent/guardian

Date Parent/Guardian Signed

APPLICATION CONDITIONS & IMPORTANT INFORMATION

AGE

At the time of commencement of the enrolment, students must be 18 years old or above.

ATTENDANCE

International Student Visa holders are required to attend a minimum of 80% of their classes. Otherwise, they may be reported to Immigration for insufficient attendance. Students who do not attend 80% of their course, may not receive a certificate. No refunds will be given, and where applicable, relevant authorities will be informed, which could impact further stay in Australia. It is the responsibility of students to notify the school of any illness and within the first two (2) weeks of the absence.

DISABLED STUDENTS

Universal English is equipped for disabled access and is glad to advise and assist disabled students in choosing a suitable programme. When completing the course application form, please provide full details of any disabilities, learning difficulties, or special requirements to help us support you.

HEALTH

Students must inform UE of any mental or physical conditions, allergies, or disabilities that may affect their health, academic performance, or require special accommodation. Universal English is not responsible for any misrepresentation or omission of information by the student.

INSURANCE

The Australian Government requires all student visa holders to have Overseas Students Health Cover (OSHC) for their entire stay. Universal English (UE) partners with BUPA to arrange this cover, which will be an additional cost beyond the fees in the offer letter, if required. Students must maintain this cover throughout their enrollment with UE and for the entire duration of their visa.

PAYMENT AND REFUNDS

All required course fees must be paid in full before the course start date. For late enrolments, payment should be made immediately at the time of enrolment.

The following payment methods are acceptable:

Debit Card: Only accepted if paying in person on campus.
Credit Card: A 2.5% surcharge applies to Visa and MasterCard credit card payments in Australia.
Bank Transfer: Payments should be made in the currency of the study location (AUD).

All bank charges must be covered by the sender. A copy of the transfer document must be sent to the relevant admissions department at admissions@ue.edu.au with all payments and specify: Student’s name, Campus, Dates and Enrolment number. For refunds, refer to the Refund Policy and Procedure available at UE’s website or email admissions@ue.edu.au.

PUBLIC HOLIDAYS

Universal English does not make up for classes missed on published public holidays, and there is no refund for classes missed.

RESOLUTION OF DISPUTES

In the event of a dispute between a student and the school, procedures are in place to facilitate the resolution of the dispute. Appeals can be lodged using the Appeals Form available at Reception, or via the UE website. Review of the appeal will be initiated within 10 working days, and completed within a reasonable period (usually 10-15 working days).

SERVICES

Universal English reserves the right to change details of its services, including courses, facilities, locations, and course dates, where circumstances beyond the school’s control necessitate such changes or where the number of enrolments is not sufficient to operate a course viably.

STUDENT BEHAVIOUR

Universal English students are required to abide by UE’s Code of Conduct. Students who are considered to have breached the Code of Conduct will be obliged to attend a meeting with a senior staff member. Further action may be taken, such as student suspension.

STUDENT HOLIDAYS

Students are eligible for up to 4 weeks of holiday after 12 weeks of study. However, this is optional and is determined by each student on the enrolment form and prior to the Confirmation of Enrolment (CoE). Once the CoE has been issued, additional holidays cannot be added. However, students may change their holiday, providing sufficient notice (1 week). This may result in a change of course fee.

INTERNATIONAL STUDENT VISA HOLDERS

International Student Visa holders are subject to a governmentmandated 80% course attendance requirement. If students experience adverse circumstances, such as illness or bereavement, they may apply for a course suspension. Warning letters are issued to International Student Visa holders, and if students attend less than 80% of their classes, they may submit an appeal (with supporting documentation) to avoid being reported for unsatisfactory attendance. This will be assessed with the outcome provided to the student. Course Progress is also a requirement for International Student Visa holders. UE’s teachers and academic team are here to support students to ensure their academic aims are met, and they meet this requirement.